Event Suite

You have a lot on your plate as a Meeting or Event Planner.  Sometimes dealing with all of the details ranging from Hotels and Airlines to Speakers and Attendees can be overwhelming. You need a partner and solutions that can help you to clear your plate of the mundane and repetitive activities that can eat up a bunch of your time and, frankly, are not very fulfilling.  Let us help you to FOCUS on your priorities and simplify the rest.

Here are a few questions you need to ask.  How many people are not able to attend your onsite meetings and events? Do you know the percentage? Well, chances are, there is a significant audience that is unable to gain the value of your event content. Let us help you to reach that “missing” audience.  Leveraging virtual technologies can allow you to create a bridge linking your in-person audience with a remote one.  In order to effectively deploy and manage these solutions, you need a partner with a suite of solutions that will adapt alongside your evolving events and communications needs.

Our Event & Communications Suite enables you to more effectively manage your online and onsite meetings and events.  Our Platform provides a modular solution that can offer you a comprehensive engine for managing the full life cycle of your communications from eMarketing,  eNewsletters, eMail, Event & Resource Websites, Online Registration, Contact Management, eCommerce, Subscriptions to Social Media, Forward Rewards and Surveys.  Here is an example of how an event life cycle managed through our Suite can be as easy as 1, 2, 3….

STEP ONE__ gets your message out with a call to action via email and social media.
STEP TWO__ gathers registration, collects preferences, financial transactions, manages email communications and virally markets through your registrants.
STEP THREE__ finishes with follow-up email communications to solicit feedback, encourage additional action, assess competence and deliver rewards.

Our product also integrates with and/or enhances 3rd party products (EX: Adobe Acrobat Connect Pro, Connect Solutions Podium, ProTech CRM, iMIS, among others…) and has the ability to integrate with other web and audio conferencing providers due to our unique database design and open web services.

MORE Benefits…

Marketing Communications
Create unique email message campaigns and websites for your target audiences with ease.  Our solution will help you to avoid “over-messaging” registrants with our email tracking and filtering rules.  Leverage our templates or your own to maintain your brand across messages, allow recipients to subscribe to additional communications and encourage your invitees to forward your message along to grow your audience.

Online Registration
Our web based system can eliminate the need for most of the manual management activity for the simplest to the most complex event offering.  We allow you to create registration paths that are as unique as your audience, control the branding of the event to reflect your organizationʼs style, set rules and security for access to your content and automate your email communications based on audience segment, registered sessions and scheduling.  And, of course, we allow for payment collection and management through our merchant services or through your own.

Automation of  Event Management
Why have staff inputting data and chasing people down for details when you can use automated email messaging and event management to get everyone on the same page with minimal effort? Automated alerts help to keep you on top of your session and registration capacities for events that require more in-depth planning and management.  Use our Suite as your repository for all logistical information including documents, contact information, location management, event agendas and much more…

Surveys
Keep your finger on the pulse of your audience before, during or after key events. Integrate surveys with your registration paths and score results for Continuing Education credit, Lead Scoring or any other metric measuring logic your organization may employ.  Leverage the integration of this valuable information with your registrant data to increase ROI and participant satisfaction all while closing the loop on your event communications through our rules and automation.

Contact & Subscription Management
Do you want to allow for your registrants to create profiles for security and reporting purposes?  Create community, enhance content value and manage subscriptions, membership and contact data with our Contact Management.  Username and Password creation and administration for integration with 3rd party products is a breeze with our web services and current integrations.

List of Product Features